Get Creative in Brighton: Privacy Notice

General Data Protection Regulation (GDPR) 25th May 2018.

The General Data Protection Regulation replaces the existing law on data protection (the Data Protection Act 1998) and gives individuals more rights and protection in how their personal data is used by organisations.

The information you provide will be held under the General Data Protection Regulation (GDPR) 2018. We will do all we can to protect your privacy and to make sure any personal information you share with us is stored securely.

Our aim is to be as clear as possible about how and why we use information you give us. If your questions are not fully answered by the information below, please contact us.

By providing your personal details you agree to allow Get Creative in Brighton to contact you either on the basis of the consents you have given us or for our Legitimate Interests in accordance with current data protection regulations. We do not share your data with any Third Parties

Your personal data – what is it?

Personal data relates to a living individual who can be identified from that data. Identification can be by the information alone or in conjunction with any other information in the data controller’s possession or likely to come into such possession. The processing of personal data is governed by the General Data Protection Regulation (the GDPR).

What personal data does Get Creative in Brighton collect?

The data we routinely collect includes members’ (or, where appropriate parent / guardian) Names,

Addresses, Email Addresses, and Telephone numbers. We collect this data directly from parents/guardians on their children attending their first Get Creative class.

What is this personal data used for?

We use the children’s/parent’s data for the administration of Get Creative in Brighton; and the communication of information.

How do we process your personal data?

Get Creative in Brighton complies with its obligations under the GDPR by keeping personal data up to date*; by storing and destroying it securely; by not collecting or retaining excessive amounts of data; by protecting personal data from loss, misuse, unauthorised access and disclosure and by ensuring that appropriate technical measures are in place to protect personal data.

*Keeping us up to date with your details and contact preferences

  • Please tell us as soon as any of your contact details change so that we can keep our records up to date.
  • You can change the way we contact you or the kind of material we send you at any time.

How is your data stored?

This information is stored in digital format on an Excel spreadsheet and in the form of written applications stored at the home of Louisa Fitzgerald (sole owner of Get Creative in Brighton).

Who is responsible for ensuring compliance with the relevant laws and regulations? Under the GDPR (General Data Protection Regulation) we do not have a statutory requirement to have a Data Protection Officer. Louisa Fitzgerald ensures that Get Creative in Brighton discharges its obligations under the GDPR.

How long we keep your data for, and why?

Personal data is kept in an active file while they regularly participate in Get Creative in Brighton’s activities.

Children not currently attending classes are kept in a separate file, and can be deleted at any point upon request from the appropriate Parent / Guardian.

Viewing the Information we hold about you:

You may request details of all the information Get Creative in Brighton holds about you by submitting a written request to Louisa Fitzgerald at getcreativeinbrighton@yahoo.com

Who sees your information?

Your personal data will be treated as strictly confidential and will only be shared with DBS cleared helpers whilst a workshop is taking place, on a hard copy spreadsheet, purely for medical and emergency contact information.

Helpers are only permitted to have access to this hard copy during the said workshop.

Your rights and your personal data:

Unless subject to an exemption under the GDPR, you have the following rights with respect to your personal data: –

  • The right to be informed about the identity of Get Creative in Brighton and how Get Creative in Brighton intends to use your information (this is usually achieved through the Data Privacy Notice) The right of access to your personal data which Get Creative in Brighton holds about you. • The right to be forgotten (erasure)- to request your personal data is erased where it is no longer necessary for Get Creative in Brighton to retain such data. • The right to withdraw your consent to the processing at any time.
  • The right to rectification (correction) – to request that Get Creative in Brighton corrects any personal data if it is found to be inaccurate or out of date.
  • The right to data portability – request that the data controller provide the data subject with his/her personal data and where possible, to transmit that data directly to another data controller, (known as the right to data portability), (where applicable)

[Only applies where the processing is based on consent or is necessary for the performance of a contract with the data subject and in either case the data controller processes the data by automated means].

  • The right to object to the processing of personal data, (where applicable)

[Only applies where processing is based on legitimate interests (or the performance of a task in the public interest/exercise of official authority); direct marketing and processing for the purposes of scientific/historical research and statistics]

  • The right to lodge a complaint with the Information Commissioners Office.